Working with friends or family, and becoming friends with clients can be tricky business.
Nearly all freelancers, at one time or another, are faced with working with a friend or family member. You know, that friend who needs help with their website or a family member who needs a website, logo or brochure created. I like to call this the “warm zone.”
These are people closest to us. They call on us industry professionals (i.e., designers, coders, writers, photographers, lawyers, etc.) to help them out, hopefully as a favor or at a discounted rate. Should you do it? Some say yes. Others say no.
If you choose to take on one of these “warm zone” clients, (and it doesn't matter what the actual relationship is that you have with this person), each should be treated the same as if it were a new client who you have never met. Why do you ask? It's not personal, it's business.
If we don't treat every single project equally (as a business transaction/service), several things can (and often do) happen:
Scope creep both ambiguous and yet, very specific. The point when the original project scope changes and additional work are progressively requested without an end and ultimately tacked on to the bottom line. Whether or not to charge for these services is of course, up to you but I can assure you, without setting a written agenda for the project, it may never end. You (the service provider) express A, B & C are included in the project, and ultimately it turns into A, B, C, D, E, F, and so on. You get the idea.
Without a clearly stated set of terms outlining what is expected, frustration and ultimately regret become very real and often, both parties wish they did things differently.
Perpetual revisions will destroy a great project.
It's important to state what services are part of each project and what revisions are included BEFORE you begin. This applies to copy-writing, photo retouching, layouts, consultations, etc. There has to be a set of goals to keep everyone on track. The best way to do this, as mentioned above, is to get those practical terms agreed to BEFORE you start working. It can and does feel a little awkward at first to have a contract, or terms and conditions stipulated when working with friends and family, but in the long run, these contracts wipe out any confusion which can save your relationship. After all, if this friend or family hired a stranger to do the work, they'd be paying for all the services, revisions, etc. Your business shouldn't suffer because someone needs a favor.
Uncomfortable Pricing Terms
This is always the hardest part of the “friends and family” working relationship. There's this odd feeling of “how can I charge them this much if they are a friend or family member?” and on the other side, there might be a feeling of “I hope they don't charge me much because I am a friend or family member.” Both are legitimate concerns and should be approached delicately.
The most important thing you must remember is that your services are valuable. People hire you because you know what you're doing and you're good at it. Don't undervalue yourself. If you have a standard hourly or project rate, then start there. That should be your base if you want to offer a discount, great! Indicate the rate reduction, so it's clear that you are offering one — no need to hide the gesture.
It doesn't have to rest on the type of project or the relationship you have with the person. Even IF you offer a discount on your services, you have to treat the person the same any other client. As already mentioned, include an outline of the project, so you both know what is covered and what to expect.
The projects referred to as “favors” frequently turn into personal disasters in the end. You either feel taken advantage of or might neglect the project and put it on the back burner. If you treat the project as if it's business as usual, problems are eliminated, and everyone wins.
Declining the project when personal and business lines are blurred.
If your friend or family member truly appreciates your time, talent and skills, they will understand if you choose to decline the project to spare the relationship. There are many people out there right this very minute who may even be saying “I will never work with friends or family again!” Maybe it's because they had a bad experience. Perhaps they don't want the hassle of mixing business with pleasure.
The thing to remember is that as a freelancer/service provider, you can accept or decline any project offer you want. If your gut tells you, deep inside, that working with a friend or family member is not a good idea, then go with your gut. You will eventually come to realize you'd rather the person be slightly annoyed that you rejected the project than the potential for any animosity that could develop from working together.
The bottom line? What's the answer, you ask? There is no right or wrong answer. The only advice I can offer is to cover your ass and treat all business as a business.
That doesn't mean you have to be ruthless, but it's the best and easiest way to be fair, professional and successful. You will gain far more respect this way.